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Pasco-Hernando State College Administrative Assistant I, Dean of Nursing and Health Programs in New Port Richey, Florida

Serves as administrative assistant to the Academic Dean and provides support services to the Division faculty.

  1. Handles correspondence and office memoranda, prepares forms independently, and composes letters for signature.

  2. Creates and maintains files for letters and related material in a secure and acceptable manner; assembles information for the Dean.

  3. Uses effective customer service skills to treat all college employees, community contacts, and students in a courteous, helpful, and respectful manner.

  4. Receives and screens visitors and telephone calls, gives information on the operation of the office to persons seeking information, and refers visitors and telephone inquiries to the proper person(s).

  5. Maintains budgets for all administrative and instructional accounts.

  6. Enters budget amendments and requisitions, processes purchase orders and receiving reports, and performs follow-up on purchase orders.

  7. Orders office and classroom supplies.

  8. Verifies contract information in student record system, notifies Dean for approval, and prepares payroll certifications for WC Division and online personnel.

  9. Maintains relationships with potential adjunct faculty and assembles copies of files for department chairs/program coordinators.

  10. Submits required forms to Human Resources for newly hired WC Division full-time and adjunct faculty and all online faculty.

  11. Maintains record of faculty and staff schedules.

  12. Enters course information for schedules including online; and, with input from department chairs or program coordinators, and other appropriate College personnel, reconciles the proposed schedule with the

    online schedule drafts.

  13. Orders textbooks for faculty and maintains a library of textbooks for all courses in Division.

  14. Maintains schedule of classroom use and coordinates room requests.

  15. Assists faculty with preparing course materials.

  16. Provides for security of tests and course materials.

  17. Processes and maintains credit-by-exam files for the Division.

  18. Processes and maintains course records for the Division including course revisions and textbook changes.

  19. Assists adjunct faculty with training for grade entry, email, and voice mail.

  20. Coordinates use, maintenance, and repair of Division equipment and materials.

  21. Monitors the Division’s online course enrollment and notifies department chairs, program directors or program coordinators and appropriate College personnel of need for additional sections.

  22. Monitors content of Division Web pages and recommends revisions as appropriate.

  23. Takes, transcribes, and distributes minutes of conferences, meetings, and other official functions, as assigned.

  24. Supervises student assistants or office staff, as assigned.

  25. Assists the Dean of Nursing and Health Programs and College Attorney’s office in generating new affiliate contracts and monitoring the renewal of existing affiliate contracts with clinical agencies.

  26. Provides clerical support to the Dean of Nursing and Health Programs.

  27. Takes, transcribes, and distributes minutes of conferences, meetings, and other official functions, as assigned.

  28. Coordinates Dean’s meetings and other functions.

  29. Other duties as assigned.

Standard high school diploma or GED required. Must have experience at taking conference and seminar minutes and in editing written materials, spelling, grammar, and punctuation. Must have excellent communication skills. Computer skills required.

ID: 2021-1368

External Company Name: Pasco-Hernando State College

External Company URL:

Street: 10230 Ridge Rd.